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Documenting Accidents & Incidents

What to keep for...

Accidents & Incidents

In an ideal world, educated artists and a safe environment would result in no injuries or contamination incidents. This isn’t an ideal world. When you’re working with a tattoo shop, you’re working with open wounds, sharp objects, people who may or may not be honest about their medical history and the openly squeamish. Accidents and incidents can happen, and when they do, they need to be documented. You need to have an incident report available to accurately record the events when they happened, just in case you need them for any legal or OSHA responses.

In the event of an accident, you will need a documentation form with the following information (at minimum):

Bullet Point Date of the Incident
Bullet Point The Full Name, Address and Phone Number of the Affected Client or Employee
Bullet Point The Shop Name and Address
Bullet Point The Nature of the Injury
Bullet Point The Name and Address of the Affected Person’s Health Care Provider
Bullet Point Written Description of the Incident
Bullet Point Date the Form Was Completed
Bullet Point The Full Name and Signature of the Person Filling Out the Form

If there is an incident, say, in which a client comes in with a badly infected tattoo or a viral infection, you’ll need to do some research on the possible causes prior to completing the paperwork. Those forms should include:

Bullet Point Date and Time of the Incident
Bullet Point The Full Name, Address and Phone Number of the Affected Client or Employee
Bullet Point The Shop Name and Address
Bullet Point A copy of the client’s consent form
Bullet Point A full description of the incident, including which body part is affected
Bullet Point A description of what equipment was implicated
Bullet Point A copy of the involved artist’s license
Bullet Point A copy of the medical history released by the client to the shop
Bullet Point Information regarding any recommendation to see a physician

You will want to store these documents in a locking metal file cabinet for the lifetime of your business. You never know when you will need this information, and it is best to keep it on hand just in case. Since there will not be as many, these can be sorted by the affected client or employee’s last name. Make sure to keep any files with sensitive information, such as medical, in a locked cabinet.


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